CLEANING INVOICE TEMPLATE
Free cleaning invoice template
A cleaning invoice for house and office cleaning: each visit and its date, the type of clean, add-ons on their own lines, recurring service and a cancellation fee. Free in Word and PDF, with every line explained.
Word and PDF · Free · No email, no sign-up
The short answer
A cleaning invoice shows the date of each visit, the type of clean (standard, deep, move-out) and the home or office it covers, with every add-on — inside the oven, the fridge, laundry — on its own line.
For recurring customers, one invoice can cover several visits: list each date as its own line, or bill the month with the visit dates in the description, and show any recurring discount.
Finish with the total, the due date and your policies — how to pay, and the fee for a lockout or a late cancellation — so they're in writing before the day you need them.
FREE TEMPLATE · WORD AND PDF
The cleaning invoice template, filled in
Below is the template filled in for Brightline Home Cleaning, a fictional cleaning business, so you can see every line in use. The downloads are the same invoice with [bracketed] lines to replace — free, no email address, no sign-up.
Example · fictional business
Brightline Home Cleaning Raleigh, NC (919) 555-0167 · book@brightline.example | INVOICE |
Bill to The Okafor family 118 Glenwood Ave Raleigh, NC | Service 3 bed / 2 bath, about 2,000 sq ft Every two weeks · September visits |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard clean — Sep 2 Recurring, every two weeks | 1 | $180.00 | $180.00 |
| Standard clean — Sep 16 Recurring, every two weeks | 1 | $180.00 | $180.00 |
| Standard clean — Sep 30 Recurring, every two weeks | 1 | $180.00 | $180.00 |
| Inside the oven — Sep 16 | 1 | $30.00 | $30.00 |
| Inside the fridge — Sep 30 | 1 | $25.00 | $25.00 |
| Subtotal | $595.00 | ||
| Sales tax (if your state taxes cleaning) | $0.00 | ||
| Total | $595.00 | ||
| Balance due | $595.00 | ||
Payment terms
Due within 7 days. Card or bank transfer. Thank you!
Our policies
Cancel or reschedule 48 hours ahead, or a $50 late-cancellation fee applies. Tips for your cleaner are welcome and go to them in full.
Every figure on the example is an example, not a price guide — use your own rates. The Word file is a standard .docx you can edit in Word or any app that opens Word documents; the PDF prints as-is if you'd rather fill it in by hand.
Invoices and a website, one place
Start your cleaning website — invoicing is built in
Add your business name and your town, and Zarla builds your cleaning website from this one line. The same dashboard sends invoices like this one, with a pay-now button once you're on a paid plan.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.
LINE BY LINE
What goes on a cleaning invoice
Every line on the template, in order, and what to write on it.
| The line | What to put there |
|---|---|
| Business name and contact | Your trading name, phone, email and address — and your website, where recurring customers rebook. |
| Invoice number, date, due date and service period | A number that never repeats, the date you send it, when it's due, and the month or visit dates it covers. |
| Bill to and service address | Who pays and which home or office you cleaned; for offices and rentals the payer is often not the occupant. |
| Each visit with its date | One line per visit with the type of clean — standard, deep or move-out — so a customer checking a month can match every date. |
| Add-ons | Inside the oven, inside the fridge, baseboards, laundry, inside windows — one line each, with the date of the visit they were done on. |
| Recurring discount | If weekly or every-two-weeks customers pay less, show the discount as its own line so the value is visible every month. |
| Tax, total and balance due | Subtotal, sales tax where your state charges it on cleaning, and the balance due. |
| Payment terms and policies | How to pay, when it's due, and your cancellation or lockout fee — in writing before you ever need to charge it. |
STEP BY STEP
How to fill out a cleaning invoice
Per visit for one-time cleans, once a month for recurring customers.
Save your details once
Business name, contact details and website at the top, saved in the file so each invoice starts ready.
Set the number, dates and period
The next invoice number, today's date, the due date and the service period — the month, or the visit dates.
Add the customer and the home
Who pays, the service address, the home's size and how often you clean it.
List each visit and each add-on
One line per visit with its date and type of clean, then add-ons on their own lines with the date they were done.
Apply the recurring discount and total it
Show any recurring discount, add tax where your state charges it, and put the balance due in bold.
Send it with your policies
Payment terms plus your cancellation or lockout fee, sent the same day for one-time cleans or on the same date each month for recurring ones.
How cleaning businesses get paid faster
Bill recurring customers on the same day every month. A predictable invoice gets paid like a utility bill. Better still, take a card on file and charge it after each visit — the fewer invoices a customer has to act on, the fewer go late.
Put add-ons and policies on the invoice, every time. An oven clean that appears with a date is paid without a question; a lump sum that went up is not. The same goes for the cancellation fee — the invoice is where customers learn it's real.
Price it before you bill it. If you're still setting your rates, how much to charge for house cleaning has the 2026 US rates per square foot, by bedrooms, and for every add-on on this invoice.
Tax depends on the state. In the US, some states charge sales tax on cleaning services and many don't, and some treat office cleaning differently from homes. Check your state's revenue department before you add a tax line.
Tips go on their own line. If a customer adds a tip, record it separately from the service so it's clear what goes to the cleaner.
Outside the US. The invoice itself has rules: in Australia a GST-registered business issues a tax invoice showing its ABN, in New Zealand a GST-registered business shows its GST number, and in the UK and EU a VAT-registered business shows its VAT number and the VAT charged. Confirm the details with your accountant.
Send it from Zarla and get paid online
A Word template is a fine way to start. The catch is everything after you hit send: chasing the payment, remembering who's paid, and typing the same customer and the same line items again next month.
If you build your cleaning website with Zarla, the invoice tool is in the same dashboard. Pick the customer, add the job's lines, and send it. On a paid plan, with your Stripe account connected, the invoice carries a pay-now button: your customer pays online by card, and the invoice marks itself paid when the money arrives. Customers you've invoiced are saved, so next time is two taps.
Want to see the website first? Browse cleaning website templates or see how Zarla builds cleaning websites. Still setting up? Read how to start a cleaning business and write your cleaning business plan, and see how much to charge for house cleaning.
Cleaning invoices: common questions
Your business name and contact details; the customer and service address; an invoice number, date, due date and service period; one line per visit with its date and type of clean; each add-on on its own line; any recurring discount; tax where it applies; the balance due; and your payment terms and cancellation policy.
Once a month, on the same date: list each visit with its date as its own line (or the month with the dates in the description), show the recurring discount, and send it with a short due date. Charging a card on file after each visit works even better.
Per visit for homes you know — customers want a set price and it rewards you for getting faster. Hourly suits a first deep clean or a job you haven't seen; if you bill hourly, show the hours and the number of cleaners.
Yes, if the customer agreed to it in advance — put the policy on your website, your booking confirmation and every invoice. When you charge it, give it its own line with the date of the cancelled visit.
In the US it depends on your state: some tax cleaning services, many don't, and some treat commercial cleaning differently from homes. Check your state's revenue department, and ask your accountant if you clean in more than one state.
It's optional. If customers tip, record the tip on its own line or as a separate payment, so it's clear what goes to the cleaner and what's the business's income.
Yes. The cleaning invoice template on this page downloads free as a Word document and a PDF — no email address, no sign-up. Edit it in Word or any app that opens Word documents, or print the PDF and fill it in by hand.
Not from a Word file — your customer still has to pay you some other way. To take the payment on the invoice itself, send it from invoicing software. If your cleaning website is on Zarla, the invoice tool is in the same dashboard: on a paid plan, with Stripe connected, each invoice carries a pay-now button and marks itself paid when the customer pays by card.
Send invoices from your own cleaning website
Add your town and your business name, and Zarla builds the site from that one line — with invoicing in the same dashboard.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.