DOG GROOMING INVOICE TEMPLATE
Free dog grooming invoice template
A dog grooming invoice for the clients you bill rather than ring up: a two-dog household, a mobile route, a rescue or boarding kennel on a monthly account — each dog by name, breed and weight, the groom by size and coat, extra time and add-ons apart, retail on its own line, and the next groom booked. Free in Word and PDF, for salon and mobile groomers.
Word and PDF · Free · No email, no sign-up
The short answer
A dog grooming invoice bills each dog as its own set of lines — the dog by name, breed and weight, the groom by size and coat type, then the extras: de-matting or extra handling time, nails, teeth, de-shedding — so an owner with two dogs sees what each one had.
Around it go your business name and details, the owner and the dogs, an invoice number, the date and the appointment time, and the dogs' notes — coat condition, the vaccination record on file, anything you found — written where the owner reads them.
Finish with retail products on their own taxable line, how to pay — grooming is paid at pickup — and the next groom, booked before the owner leaves, because a dog on a six-week rebook is a client for life.
FREE TEMPLATE · WORD AND PDF
The dog grooming invoice template, filled in
Below is the template filled in for Tidy Tails Grooming, a fictional dog grooming business, so you can see every line in use. The downloads are the same invoice with [bracketed] lines to replace — free, no email address, no sign-up.
![Free Dog Grooming Invoice Template — the blank fill-in invoice as it downloads, with [bracketed] lines to replace](/invoice-templates/dog-grooming-invoice-template-preview.png)
Example · fictional business
Tidy Tails Grooming Boise, Idaho (208) 555-0139 · hello@tidytailsboise.example By appointment · groomer-owned, one dog at a time | INVOICE |
Bill to Rachel Okafor 2214 N 13th St Boise, Idaho | Dogs Bailey — goldendoodle, 58 lb, curly coat, grooms every 6 weeks Max — beagle, 24 lb, short coat, bath and brush every 8 weeks Rabies and DHPP records on file for both |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full groom — large, curly coat · Bailey Bath, blow-dry, full-body haircut, nails, ears, sanitary trim | 1 | $110.00 | $110.00 |
| De-matting — extra time · Bailey Behind the ears and under the collar, 20 minutes | 1 | $20.00 | $20.00 |
| Bath and brush — small, short coat · Max Bath, blow-dry, brush-out, nails, ears | 1 | $48.00 | $48.00 |
| De-shedding treatment · Max Shed-control shampoo and high-velocity dry | 1 | $15.00 | $15.00 |
| Teeth brushing Both dogs | 2 | $8.00 | $16.00 |
| Retail — oatmeal shampoo, 16 oz For Max's dry skin between visits | 1 | $18.00 | $18.00 |
| Subtotal | $227.00 | ||
| Sales tax, 6% on retail products (example) | $1.08 | ||
| Total | $228.08 | ||
| Balance due | $228.08 | ||
Payment
Due at pickup. Pay by card, cash or check. Thank you — they were both very good.
Next groom
Bailey is booked for Dec 2 at 9:00 am; Max for Dec 16. Brushing Bailey behind the ears twice a week keeps the mats from coming back.
Every figure on the example is an example, not a price guide — use your own rates. The Word file is a standard .docx you can edit in Word or any app that opens Word documents; the PDF prints as-is if you'd rather fill it in by hand.
Invoices and a website, one place
Start your dog grooming website — invoicing is built in
Add your business name and your town, and Zarla builds your dog grooming website from this one line. The same dashboard sends invoices like this one, with a pay-now button once you're on a paid plan.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.
LINE BY LINE
What goes on a dog grooming invoice
Every line on the template, in order, and what to write on it.
| The line | What to put there |
|---|---|
| Business name and contact | Your trading name, phone, email and address — or “mobile, by appointment” with your service area — and a facility or business license number where your city or state issues one. |
| Invoice number, dates and the appointment | A number that never repeats, the invoice date, the due date (at pickup, or the first of the month for a kennel or rescue on account) and the appointment — drop-off and pickup times, or the mobile visit. |
| Bill to and the dogs | The owner, then each dog by name, breed, weight and coat type, with how often it's groomed and that the vaccination records are on file. The block owners read twice. |
| The groom, by dog | One line per dog for the main service — full groom or bath and brush — at your size-and-coat rate, with what it includes. Owners compare it to your menu; make it match. |
| De-matting and extra time | Its own line, with where and how many minutes. The owner who sees “de-matting — behind the ears, 20 minutes” brushes there next time; the one who sees a bigger groom price just thinks you raised your rates. |
| Add-ons | De-shedding, teeth brushing, a paw treatment, a nail grind — each on its own line, by dog, so the base groom stays a number the owner can budget. |
| Mobile visit fee | If you groom at the owner's home, one line for the visit, by area. Said at booking, shown on the invoice. |
| Retail products | Each product by name and size. Retail is taxable goods in nearly every state and grooming usually isn't — so it gets its own line. |
| Tax, total and how to pay | Sales tax on retail (and on grooming where your state taxes it), the total in bold, and how to pay. |
| Next groom | Each dog's next appointment and one line of home care between visits — the note that keeps the book full six weeks out. |
STEP BY STEP
How to fill out a dog grooming invoice
Three minutes while the last dog dries, from the appointment card.
Put your details at the top
Business name, phone, email, address or service area, and any facility or business license number. Save the file once with these filled in.
Number it, date it, note the appointment
The next number in your series, today's date, due at pickup, and the drop-off and pickup times.
Name the owner and describe each dog
The owner, then every dog by name, breed, weight and coat, how often it's groomed, and that the vaccination records are on file.
Bill the groom by dog, then extra time and add-ons
The main service per dog at your size-and-coat rate with what it includes, de-matting with minutes, each add-on by dog, the mobile fee if any.
Add retail and tax, total it
Products by name with sales tax, then the total in bold.
Book the next groom and take payment at pickup
Write each dog's next date and one home-care tip in the note, then take the card at the door — and send the PDF to the owner's phone.
How dog groomers get paid faster
Book the next groom before the owner leaves — and write it on the invoice. A dog on a six-week rebook is a client for years; the invoice with “Bailey is booked for Dec 2” on it is the reminder the owner keeps.
Price by size and coat, and say so on the line. “Full groom — large, curly coat” tells the owner why the doodle costs more than the beagle. A single “groom” line at two different prices starts a conversation at the counter.
Give de-matting its own line with the minutes. It's the most-questioned charge in grooming. Written as “de-matting — behind the ears and under the collar, 20 minutes”, it becomes advice: brush there, and it won't be on the next invoice.
Collect at pickup, every time. A card reader by the door and the invoice ready when the owner walks in. How much dog groomers charge has the US rates behind every line here.
Put monthly accounts on one invoice. A rescue, a boarding kennel or a daycare that sends you dogs every week gets one invoice on the first with every dog and date listed, due in 14 days — the lines on this template, repeated.
Licensing. In the US almost no state licenses the groomer — certification is voluntary, through the grooming associations — but Colorado licenses grooming facilities and independent groomers under its pet animal care program, some other states and cities license the premises, and many cities require a business license and, for mobile vans, a wastewater arrangement. Check your state's agriculture department and your city.
Tax depends on the state. In the US the shampoos, brushes and treats you sell are taxable goods in nearly every state; grooming itself is untaxed in most, but a number tax pet grooming — among them Hawaii, New Mexico and South Dakota, which tax most services. Keep retail and grooming on separate lines and check your state's revenue department or your accountant.
Outside the US. The invoice itself has rules: in Australia a GST-registered business issues a tax invoice showing its ABN, in New Zealand a GST-registered business shows its GST number, and in the UK and EU a VAT-registered business shows its VAT number and the VAT charged. Confirm the details with your accountant.
Send it from Zarla and get paid online
A Word template is a fine way to start. The catch is everything after you hit send: chasing the payment, remembering who's paid, and typing the same customer and the same line items again next month.
If you build your dog grooming website with Zarla, the invoice tool is in the same dashboard. Pick the customer, add the job's lines, and send it. On a paid plan, with your Stripe account connected, the invoice carries a pay-now button: your customer pays online by card, and the invoice marks itself paid when the money arrives. Customers you've invoiced are saved, so next time is two taps.
Want to see the website first? Browse dog grooming website templates or see how Zarla builds dog grooming websites. Still setting up? Read how to start a dog grooming business and write your dog grooming business plan, and see how much dog groomers charge.
The whole paper trail of a job, step by step: how to write a quote, then how to write an invoice, then how to write a receipt — with a free receipt template. For any other trade, start from the free invoice template. Either side of it, two more free templates in Word and PDF: a price list template for the services you sell and a work order template for the crew.
Heading into the holidays? Our free gift certificate template covers the customers who want to give your work as a gift, and the holiday hours sign template covers the door, your website and your Google profile.
Dog grooming invoices: common questions
Your business name and contact details (and any facility license number); the owner and each dog by name, breed, weight and coat; an invoice number, the date, the due date and the appointment times; the groom per dog at your size-and-coat rate with what it includes; de-matting or extra time with the minutes; add-ons by dog; a mobile visit fee if any; retail products; tax on retail; the total; how to pay; and the next groom.
For a monthly account — a rescue, a boarding kennel, a daycare or a breeder sending dogs every week — for a mobile route where the owner isn't home, and for any owner who wants the record: a two-dog household, a client whose employer pays, a show dog's handler. A single walk-in groom gets a receipt; everything else gets an invoice.
One invoice, each dog in the dogs block by name, breed and weight, then each dog's groom and add-ons as their own lines with the dog's name on them. The owner sees what each dog had; you keep one record per visit.
As its own line — “de-matting — extra time” — with where and how many minutes, at your extra-time rate; if the coat has to be shaved down, say that in the dogs block and bill the groom at the shave-down rate. Written that way, the line is advice for next time rather than a surprise.
One line in the dogs block — “rabies and DHPP records on file for both” — is enough. Most groomers require a current rabies record, and in the US some states and cities require groomers to keep it on file — check your state's agriculture department and your city; the note tells the owner you checked and tells you what's due next visit.
In the US the products you sell — shampoo, brushes, treats — are taxable goods in nearly every state; grooming is untaxed in most, though some states tax pet grooming and a few tax most services (Hawaii, New Mexico, South Dakota). Keep retail and grooming on separate lines and check your state's revenue department or your accountant. Outside the US, a GST- or VAT-registered groomer shows the tax and its registration number on the invoice.
Yes. The dog grooming invoice template on this page downloads free as a Word document and a PDF — no email address, no sign-up. Edit it in Word or any app that opens Word documents, or print the PDF and fill it in by hand.
Not from a Word file — your customer still has to pay you some other way. To take the payment on the invoice itself, send it from invoicing software. If your dog grooming website is on Zarla, the invoice tool is in the same dashboard: on a paid plan, with Stripe connected, each invoice carries a pay-now button and marks itself paid when the customer pays by card.
Send invoices from your own dog grooming website
Add your town and your business name, and Zarla builds the site from that one line — with invoicing in the same dashboard.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.