REMODELING INVOICE TEMPLATE
Free remodeling invoice template
A remodeling invoice built for a bathroom or kitchen billed by milestone: the payment at inspection, each change order on its own line, allowances settled with both figures, what's paid to date and the next payment. Free in Word and PDF, with every line explained.
Word and PDF · Free · No email, no sign-up
The short answer
A remodeling invoice bills the milestone the estimate's payment schedule set — the deposit, the payment when rough-ins pass inspection, the balance at completion — then adds each change order at its approved price and settles the allowances: the amount in the estimate, the tile or vanity the homeowner chose, and the difference added or credited.
Around it go your business name and license number, the homeowner and the room, an invoice number that follows the estimate, the date and the due date, and one line that says what's been paid to date against the estimated price.
Finish with the balance due in bold, how to pay, and which payment comes next at which milestone — the homeowner should never be surprised by the next invoice.
FREE TEMPLATE · WORD AND PDF
The remodeling invoice template, filled in
Below is the template filled in for Hearthline Remodeling, a fictional remodeling business, so you can see every line in use. The downloads are the same invoice with [bracketed] lines to replace — free, no email address, no sign-up.
![Free Remodeling Invoice Template — the blank fill-in invoice as it downloads, with [bracketed] lines to replace](/invoice-templates/remodeling-invoice-template-preview.png)
Example · fictional business
Hearthline Remodeling Raleigh, NC (919) 555-0171 · hello@hearthline.example NC general contractor license # 000000 (example) | INVOICE |
Bill to Robert and Alicia Mwangi 1707 Oberlin Rd Raleigh, NC | Project Hall bathroom remodel, 5 × 9 ft: new tub surround, tile floor, vanity, toilet and lighting Same address · Payment 2 of 3 · Rough-in inspection passed Oct 15, 2026 Paid to date: $4,000 of $13,880 — deposit Sep 15 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Payment 2 — demolition, plumbing and electrical rough-in complete, inspection passed Per the payment schedule on estimate #2507 | 1 | $5,000.00 | $5,000.00 |
| Change order #1 — recessed shower niche, 12 × 24 in, tiled Approved Oct 8, 2026 | 1 | $325.00 | $325.00 |
| Tile allowance settled — porcelain floor and surround tile chosen Allowance $660 (110 sq ft × $6); selected tile $1,010 — difference added | 1 | $350.00 | $350.00 |
| Subtotal | $5,675.00 | ||
| Sales tax (if your state taxes remodeling work) | $0.00 | ||
| Total | $5,675.00 | ||
| Balance due | $5,675.00 | ||
Payment
Due within 7 days. Pay by check, bank transfer or card. Thank you for your business.
Next payment
Payment 3 — the $4,880 balance, plus or minus the vanity and fixture allowances once they're settled — at completion, after the final inspection. Tile and vanity arrive Oct 20; we're on site again Oct 21.
Every figure on the example is an example, not a price guide — use your own rates. The Word file is a standard .docx you can edit in Word or any app that opens Word documents; the PDF prints as-is if you'd rather fill it in by hand.
Invoices and a website, one place
Start your remodeling website — invoicing is built in
Add your business name and your town, and Zarla builds your remodeling website from this one line. The same dashboard sends invoices like this one, with a pay-now button once you're on a paid plan.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.
LINE BY LINE
What goes on a remodeling invoice
Every line on the template, in order, and what to write on it.
| The line | What to put there |
|---|---|
| Business name, contact and license number | Your trading name, phone, email and address, and your contractor license number where your state licenses remodeling work — homeowners check, and many states require it on the paperwork. |
| Invoice number, dates and the estimate number | An invoice number that follows the estimate (2507-2 is estimate 2507, payment 2), the date, the due date, and the estimate number so the homeowner can lay the two side by side. |
| Bill to and the project | Who pays and the room and scope, with the size, in the estimate's own words — “Hall bathroom remodel, 5 × 9 ft: new tub surround, tile floor, vanity, toilet and lighting”. |
| Paid to date | One line in the project block: what's been paid so far against the estimated price, with the date. The homeowner sees the whole job on one page. |
| The payment the schedule calls for | The deposit, the payment at rough-in inspection or the balance at completion — named as the schedule names it, at the amount it says. |
| Change orders | One line per change order with its number, what changed, the date it was approved and the approved price — on the next invoice after the work is done. |
| Allowances settled | For each thing the homeowner chose — tile, vanity, fixtures, flooring — the allowance in the estimate, what they picked, and the difference added or credited. |
| Permits and subcontractors | On time-and-materials jobs, permit and inspection fees at cost with the receipt and each licensed sub on its own line. On a fixed-price job the estimate already priced them, so they stay inside the milestone payment. |
| Tax, balance due, how to pay and the next payment | Sales tax where your state charges it on remodeling, the balance due in bold, how to pay, and which payment comes next at which milestone. |
STEP BY STEP
How to fill out a remodeling invoice
Ten minutes the day an inspection passes, from the estimate and the approved change orders.
Put your details and license number at the top
Business name, phone, email, address and license number. Save the file once with these filled in so every invoice starts ready.
Number it by estimate and payment
Estimate number, payment number and today's date, with a due date 7 days out — a remodel's payments are due quickly because the next phase's materials are ordered against them.
Name the project and what's paid to date
The room and scope with the size, which payment this is, and what's been paid so far against the estimated price.
Bill the milestone, then change orders and allowances
The payment the schedule calls for, one line per approved change order, and each allowance settled with both figures.
Add tax and show the balance
Sales tax where your state charges it on remodeling work, the total, and the balance due in bold.
Write how to pay and the next payment, and send it today
How to pay, the due date, and which payment comes next at which milestone. Send it the day the inspection passes — the homeowner is pleased with the progress that day.
How remodelers get paid faster
Tie every payment to something the homeowner can see. “Payment 2 — rough-in inspection passed Oct 15” gets paid the day it arrives. “Second installment” gets a question about what's been done. Bill the schedule in the words the estimate used.
Settle allowances as the items go in, not at the end. The homeowner chose the $1,010 tile against a $660 allowance three weeks ago; the $350 on this invoice, with both figures shown, is a line they expect. The same $350 on the final invoice beside four others is a surprise, and the final invoice is the one that stalls.
Bill change orders on the next invoice. A niche approved Oct 8 goes on the Oct 16 invoice with its number and date. Saved up, change orders turn the last payment into a negotiation.
Name the next payment. One line — “Payment 3, the $4,880 balance, at completion after final inspection” — means the homeowner has the money ready and knows what triggers it. The next invoice is pre-approved before it exists.
Start from the estimate. The remodeling estimate template prices the room phase by phase with allowances on everything the homeowner picks and a payment schedule tied to inspections; this invoice bills it milestone by milestone, line for line.
Licensing and older homes. In the US, most states license general contractors and remodelers, some from the first dollar and others above a threshold — California from $1,000 including labor and materials, for example — and many require the license number on the paperwork. Check your state's licensing board. In the US, remodeling work that disturbs paint in a home built before 1978 falls under the EPA's lead-safe renovation rule: the firm is EPA-certified and the work follows lead-safe practices — a fact worth a line on the estimate, not the invoice.
Tax depends on the state. In the US most states treat a remodeler as the consumer of the materials — you pay sales tax when you buy them and don't add tax to the homeowner's invoice — but several states tax some remodeling work or let you bill tax separately, and some treat repair differently from new construction. Check your state's revenue department or your accountant before you add a tax line.
Outside the US. The invoice itself has rules: in Australia a GST-registered business issues a tax invoice showing its ABN, in New Zealand a GST-registered business shows its GST number, and in the UK and EU a VAT-registered business shows its VAT number and the VAT charged. Confirm the details with your accountant.
Send it from Zarla and get paid online
A Word template is a fine way to start. The catch is everything after you hit send: chasing the payment, remembering who's paid, and typing the same customer and the same line items again next month.
If you build your remodeling website with Zarla, the invoice tool is in the same dashboard. Pick the customer, add the job's lines, and send it. On a paid plan, with your Stripe account connected, the invoice carries a pay-now button: your customer pays online by card, and the invoice marks itself paid when the money arrives. Customers you've invoiced are saved, so next time is two taps.
Want to see the website first? Browse remodeling website templates or see how Zarla builds remodeling websites. Still setting up? Read how to start a remodeling business and write your remodeling business plan.
The whole paper trail of a job, step by step: the remodeling estimate template, then how to write a quote, then how to write an invoice, then how to write a receipt — with a free receipt template. For any other trade, start from the free invoice template. Either side of it, two more free templates in Word and PDF: a price list template for the services you sell and a work order template for the crew.
Heading into the holidays? Our free gift certificate template covers the customers who want to give your work as a gift, and the holiday hours sign template covers the door, your website and your Google profile.
Remodeling invoices: common questions
Your business name, contact details and license number; the homeowner and the room, with the size; an invoice number, the date, the due date and the estimate number; what's been paid to date; the payment the schedule calls for at this milestone; one line per approved change order; each allowance settled with both figures; permit fees at cost on time-and-materials jobs; tax where it applies; the balance due in bold; how to pay; and the next payment.
By milestone, tied to inspections, for most residential remodels: a deposit to book the start and order materials, a payment when rough-ins pass inspection, and the balance at completion after the final inspection. Kitchens and larger jobs add a milestone at cabinets installed. Monthly billing suits long time-and-materials jobs where there's no fixed scope to tie payments to.
On the next invoice after the work is done, as its own line with the change order number, what changed, the date it was approved and the approved price. Never fold it into the milestone payment — the homeowner approved a price for the change, and the invoice should show it.
One line per allowance, on the first invoice after the item goes in, with the allowance from the estimate, what the homeowner picked and the difference: tile over by $350 is added, a vanity under by $60 is credited as a negative line. The estimate already says that's how allowances work, so the line surprises nobody.
Yes — one line in the project block: “Paid to date: $4,000 of $13,880, deposit Sep 15”. It answers “where are we?” before the homeowner asks and makes the final invoice a formality rather than a reconciliation.
In the US it depends on your state: most treat the remodeler as the consumer of the materials, so you pay tax when you buy them and the homeowner's invoice carries none; several tax some remodeling work or let you bill tax separately; and some treat repair work differently from new construction. Check your state's revenue department or your accountant. Outside the US, a GST- or VAT-registered business shows the tax and its registration number on the invoice.
Yes. The remodeling invoice template on this page downloads free as a Word document and a PDF — no email address, no sign-up. Edit it in Word or any app that opens Word documents, or print the PDF and fill it in by hand.
Not from a Word file — your customer still has to pay you some other way. To take the payment on the invoice itself, send it from invoicing software. If your remodeling website is on Zarla, the invoice tool is in the same dashboard: on a paid plan, with Stripe connected, each invoice carries a pay-now button and marks itself paid when the customer pays by card.
Send invoices from your own remodeling website
Add your town and your business name, and Zarla builds the site from that one line — with invoicing in the same dashboard.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.