SALON INVOICE TEMPLATE
Free salon invoice template
A salon invoice for the jobs you bill rather than ring up at the chair: a bridal party on location, a photo shoot, a salon-to-salon color correction or a stylist's chair rent — each service by client and stylist, the travel fee and the trial on their own lines, retail products apart, and the deposit taken off. Free in Word and PDF, for salons and independent stylists.
Word and PDF · Free · No email, no sign-up
The short answer
A salon invoice lists each service as its own line — the service, the client it was for and the stylist who did it — then the on-location fee, the trial run, add-ons and retail products, so a bridal party or a shoot reads as who had what, not one number.
Around it go your salon's name and details, your cosmetology license numbers (in the US every state licenses stylists, and most license the salon too), the person paying, an invoice number, the date and time of the appointment and the due date — with any deposit taken at booking shown against the total.
Finish with gratuity as the client's own line, tax on the retail products, how to pay, and the next appointment — the line that keeps the chair booked.
FREE TEMPLATE · WORD AND PDF
The salon invoice template, filled in
Below is the template filled in for Golden Hour Salon, a fictional salon business, so you can see every line in use. The downloads are the same invoice with [bracketed] lines to replace — free, no email address, no sign-up.
![Free Salon Invoice Template — the blank fill-in invoice as it downloads, with [bracketed] lines to replace](/invoice-templates/salon-invoice-template-preview.png)
Example · fictional business
Golden Hour Salon Phoenix, AZ (602) 555-0172 · book@goldenhoursalon.example AZ licensed cosmetologists · salon license # 000000 (example) | INVOICE |
Bill to Melissa Grant For the Grant–Nakamura wedding party Saguaro Ridge Estate, Scottsdale, AZ | Booking Bridal party hair, on location — bride plus 4 Stylists: Dani R. (lead), Theo M. Trial run Oct 3 at the salon, included below |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal updo · Melissa Dani R., 7:30 – 8:45 am; veil and pins placed | 1 | $185.00 | $185.00 |
| Bridal hair trial · Melissa — Oct 3 Dani R., 75 min at the salon | 1 | $95.00 | $95.00 |
| Bridesmaid style — half-up or updo Sofia, Jenna (Theo M.); Kai, Reese (Dani R.) | 4 | $95.00 | $380.00 |
| Clip-in extensions placed · Melissa Client's own extensions, blended and pinned | 1 | $40.00 | $40.00 |
| On-location fee — Scottsdale, two stylists Travel, early start and kit | 1 | $120.00 | $120.00 |
| Retail — finishing spray and shine serum Travel sizes, left with the bride | 2 | $24.00 | $48.00 |
| Subtotal | $868.00 | ||
| Sales tax, 8.6% on retail products (example) | $4.13 | ||
| Total | $872.13 | ||
| Deposit received | −$200.00 | ||
| Balance due | $672.13 | ||
Payment
Balance due on the day. Pay by card, cash, bank transfer or check. Congratulations, Melissa.
Next appointment
Melissa is booked for a gloss and trim on Nov 21 at 10:00 am with Dani R. The bridesmaids can rebook with Theo M. at the desk.
Every figure on the example is an example, not a price guide — use your own rates. The Word file is a standard .docx you can edit in Word or any app that opens Word documents; the PDF prints as-is if you'd rather fill it in by hand.
Invoices and a website, one place
Start your salon website — invoicing is built in
Add your business name and your town, and Zarla builds your salon website from this one line. The same dashboard sends invoices like this one, with a pay-now button once you're on a paid plan.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.
LINE BY LINE
What goes on a salon invoice
Every line on the template, in order, and what to write on it.
| The line | What to put there |
|---|---|
| Salon name, contact and licenses | Your trading name, phone, email and address, the line that says your stylists are licensed, and the salon license number where your state issues one. An on-location client who has never seen your salon reads it first. |
| Invoice number, dates and the appointment | A number that never repeats, the invoice date, the due date (on the day for a party; a week for a shoot booked by a business) and the appointment — the date, the hours and where it was. |
| Bill to and the booking | The person paying and who the booking was for — a bride paying for her party, a photographer's studio paying for a shoot — then the occasion, the stylists who worked and any trial run. |
| Each service by client | One line per service: the service, the client it was for and the stylist, with the time. Four bridesmaids who had the same style share a line with a quantity of four and the names in the detail. The payer can read who had what. |
| The trial run | Its own dated line. A trial billed inside the wedding-day line disappears; a trial on its own line shows the bride what the day cost and what the preparation cost. |
| Add-ons | Extensions placed, a treatment, braids, a second look for the reception — each on its own line so the base service stays comparable to your menu. |
| On-location fee | One line for travel, the early start and the kit, with the place and the number of stylists. Say it at booking, show it on the invoice. |
| Retail products | Each product by name and size. Retail is taxable goods in nearly every state while services usually aren't — so it never sits inside a service line. |
| Deposit, tax, total and how to pay | Sales tax on the retail line (and on services where your state taxes them), the total, the deposit taken at booking subtracted, the balance due in bold, and how to pay. |
| Next appointment | Who is booked next, when and with whom — the line that keeps the chair full. |
STEP BY STEP
How to fill out a salon invoice
Five minutes in the car after the last pin goes in, from the booking sheet.
Put your salon's details and licenses at the top
Salon name, phone, email, address, the licensed-stylists line and the salon license number where one is issued. Save the file once with these filled in.
Number it, date it, note the appointment
The next number in your series, today's date, the due date, and the appointment's date, hours and place.
Name the payer, the party and the stylists
Who's paying, who the booking was for, every client by first name and every stylist by name.
Bill each service by client, then the trial, add-ons and travel
One line per service with client and stylist; the trial run dated; extensions and treatments on their own lines; the on-location fee with the place.
Add retail and tax, take off the deposit
Retail products with sales tax, the deposit from booking subtracted, and the balance due in bold.
Write the next appointment and take payment
Who's booked next and when, then take the card before you pack the kit — or send the PDF the same day to the studio that booked the shoot.
How salons get paid faster
Take a deposit when the party books. A deposit per person for bridal and event bookings is normal in salons, and it turns the invoice into a balance rather than a bill. Show it on the invoice so the payer sees it come off the total.
Bill by the client, not by the party. “Bridesmaid style × 4 — Sofia, Jenna, Kai, Reese” is a line the bride can check against her party. “Wedding hair, 5 people” is a line that starts a text thread.
Give the trial its own line. The trial run is work on a different day, and a bride who sees “Bridal hair trial — Oct 3” on the invoice understands the day-of price; one who sees a single wedding line wonders why it costs more than the menu.
Say the on-location fee at booking, show it on the invoice. Travel, the 5:30 am start and the kit are a real cost; one line with the place and the number of stylists is all it takes. How much a hair salon charges has the US rates behind every service line here.
Keep retail apart. Products are taxable goods almost everywhere and services mostly aren't, so a finishing spray folded into an updo line is taxed wrong. Its own line, every time.
Licensing. In the US every state licenses cosmetologists and most license the salon premises too — Arizona's Barbering and Cosmetology Board licenses both, for example — and states that allow on-location services often say what the stylist must carry. Put the license line on the invoice and display the licenses as your board requires. Check your state board and your city.
Tax depends on the state. In the US retail products are taxable goods nearly everywhere; salon services are untaxed in most states, but a few tax most services — Hawaii, New Mexico and South Dakota — and New York City taxes beautician and hair services within the city. Keep retail and services on separate lines and check your state's revenue department or your accountant.
Outside the US. The invoice itself has rules: in Australia a GST-registered business issues a tax invoice showing its ABN, in New Zealand a GST-registered business shows its GST number, and in the UK and EU a VAT-registered business shows its VAT number and the VAT charged. Confirm the details with your accountant.
Send it from Zarla and get paid online
A Word template is a fine way to start. The catch is everything after you hit send: chasing the payment, remembering who's paid, and typing the same customer and the same line items again next month.
If you build your salon website with Zarla, the invoice tool is in the same dashboard. Pick the customer, add the job's lines, and send it. On a paid plan, with your Stripe account connected, the invoice carries a pay-now button: your customer pays online by card, and the invoice marks itself paid when the money arrives. Customers you've invoiced are saved, so next time is two taps.
Want to see the website first? Browse salon website templates or see how Zarla builds salon websites. Still setting up? Read how to start a hair salon and write your salon business plan, and see how much a hair salon charges.
The whole paper trail of a job, step by step: how to write a quote, then how to write an invoice, then how to write a receipt — with a free receipt template. For any other trade, start from the free invoice template. Either side of it, two more free templates in Word and PDF: a price list template for the services you sell and a work order template for the crew.
Heading into the holidays? Our free gift certificate template covers the customers who want to give your work as a gift, and the holiday hours sign template covers the door, your website and your Google profile.
Salon invoices: common questions
Your salon's name, contact details and license line; the person paying and who the booking was for; an invoice number, the date, the due date and the appointment's date, hours and place; each service by client and stylist; the trial run; add-ons; the on-location fee; retail products; tax on retail; the deposit taken off; the balance due; how to pay; and the next appointment.
When one person pays for several, when the work happens somewhere else, or when a business pays later: a bridal party on location, a photo or film shoot booked by a studio, a salon-to-salon color correction, a stylist's monthly chair rent. A walk-in cut gets a receipt from the register; a booking gets an invoice.
The same sheet with one stylist on it. An independent stylist renting a chair, or a mobile stylist working at the client's home or venue, lists each service by client, the on-location fee, any product sold, their license number and how to pay — and uses this template as is.
Bill the whole booking, then show the deposit as its own line subtracted from the total — “Deposit received −$200” — and the balance due in bold. The payer sees the full value of the morning and what's left, and your records show both payments.
Most salons do, as its own dated line — the trial is a separate appointment with real time in the chair. Some fold it into a bridal package instead; if you do, say “trial included” on the package line so the bride sees it either way.
In the US the retail products you sell are taxable goods in nearly every state; hair and beauty services are untaxed in most, with a few exceptions — Hawaii, New Mexico and South Dakota tax most services, and New York City taxes beautician and hair services within the city. Keep retail and services on separate lines and check your state's revenue department or your accountant. Outside the US, a GST- or VAT-registered salon shows the tax and its registration number on the invoice.
Yes. The salon invoice template on this page downloads free as a Word document and a PDF — no email address, no sign-up. Edit it in Word or any app that opens Word documents, or print the PDF and fill it in by hand.
Not from a Word file — your customer still has to pay you some other way. To take the payment on the invoice itself, send it from invoicing software. If your salon website is on Zarla, the invoice tool is in the same dashboard: on a paid plan, with Stripe connected, each invoice carries a pay-now button and marks itself paid when the customer pays by card.
Send invoices from your own salon website
Add your town and your business name, and Zarla builds the site from that one line — with invoicing in the same dashboard.
Already have a website? Bring it across →Zarla keeps your old page addresses where it can and redirects the ones that change, helping you keep the Google standing you've built.