Free construction daily report template — the end-of-day record, ready to print

Yes. The daily report on this page downloads free as a Word document and a PDF, with no email address and no sign-up. Edit the Word file for how you run a site, or print the PDF and fill it in by hand at the truck.

The project, the job number, the report number and the date; the weather morning and afternoon with the hours it cost; the crew by trade and company with a head count, the hours and the area worked; the work performed by area in quantities; materials delivered with the supplier, the count and the ticket number; equipment on site; delays and issues with the time each cost and any question waiting on someone; visitors and inspections with the result; safety notes and tomorrow's plan; and the site checks before the gate locks. That's the sheet on this page, block by block.

The person who ran the site that day — the superintendent on a bigger job, the foreman or the owner on a small one. It's filled in at the end of the day, on site, while the day is still in front of them, and sent to the office the same evening. A report written on Friday from the week's texts is a report with an empty delays block.

On most jobs, nothing — a daily log, a daily report, a superintendent's report and a foreman's report are the same sheet under different names. Some companies keep a daily log as a running diary of notes and a daily report as the structured form the office reads. The sheet on this page is the structured form; the write-in blocks are where the diary goes.

No. In the US the OSHA injury and illness log is its own record: under 29 CFR 1904.1 a company with ten or fewer employees at all times during the last calendar year need not keep it unless OSHA or the Bureau of Labor Statistics asks, while employers with more than 10 employees keep Forms 300, 300A and 301 or their equivalents — and every employer still reports a fatality, an in-patient hospitalization, an amputation or the loss of an eye to OSHA. The safety-notes line on the daily report is a line, not that log. Check your local rules.

No. In the US, contractors and subcontractors on Federal or federally assisted construction work submit payroll information weekly under the Davis-Bacon rules, and the Department of Labor's Form WH-347 is the optional form for it. The crew block on the daily report — trade, company, head count, hours — is the record you check that weekly submission against, not the submission itself. Check what your own job asks for.

For the life of the job and well past it — a daily report is the sheet that answers “what happened on the 14th?” when a question comes up months later, and the photo of it that went to the office is the copy that survives the truck. File them by job number in the order of their report numbers; many contractors keep them for as long as they keep the job file.

Each delay with its cause and the time it cost: rain 7 to 11 and the pour pushed to Thursday; the drywall delivery due Monday that came Wednesday; the electrician who sent two instead of four; the rough-in inspection that failed and why; the question about the tile that's been waiting on the owner since the 9th. The time it cost is the part that matters, and so is the date it was first written down.

Yes — that's what the Word file is for. Put your business name, phone and website in the brackets, add your logo, add a block for something you track (concrete tickets, rental hours, a second crew), drop one you don't, and save it as your master copy. The PDF is the same sheet for printing as-is.

That's the other end-of-work sheet — the walk-through list of items to complete or correct before the job closes, with the trade that owns each one and the date it was done. It has its own page, with the final walk-through checklist that builds it: the punch list template.